Privacy and Cookie Policy

At ZNC Digital, we are committed to protecting your personal data and ensuring transparency in how we collect, process, and store information. This Privacy and Cookie Policy explains how your personal data is handled when you interact with our website, zncdigital.dk, in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).


1. Data Controller

ZNC Digital is the data controller responsible for the processing of your personal data.

Contact Information:
Name: Sarah Zulfiqar
Email: info@zncdigital.dk


2. Personal Data

2.1. Contact Form and Communication Data

When you contact ZNC Digital via the contact form available on zncdigital.dk, we collect and process the personal information you voluntarily provide, such as your name, email address, and any other details included in your message.

2.2 Contact via Social Media Platforms

ZNC Digital maintains official business profiles on third-party social media platforms, including but not limited to LinkedIn and Instagram. If you choose to initiate contact with ZNC Digital through these channels, any personal data you voluntarily disclose, such as your username, publicly available profile information, and the content of your message, will be processed solely for the purpose of responding to your inquiry and conducting legitimate business communications.

Please be advised that any personal data shared via social media is also subject to the respective privacy policies and terms of use of those platforms (e.g., Meta Platforms, Inc. and LinkedIn Corporation). ZNC Digital does not independently extract, retain, or process social media communications beyond what is necessary to fulfil your request or establish a professional relationship, unless legally required to do so.

Users are strongly encouraged not to transmit sensitive personal data or confidential information via social media messaging platforms. Any data transferred to other internal systems for follow-up purposes will be handled in accordance with this Privacy Policy and applicable data protection laws.

2.3. Data Collection Methods

We collect personal data directly from you through:

  • Our website contact form

  • Email communication

  • Direct messages via social media platforms


3. Purpose and Legal Basis for Processing

ZNC Digital processes your personal data for the following purposes and legal bases:

  • Responding to inquiries and providing quotations – based on our legitimate interests (Article 6(1)(f) GDPR)

  • Client communication and project management – necessary for the performance of a contract (Article 6(1)(b) GDPR)

  • Marketing and promotional communications – based on your explicit consent (Article 6(1)(a) GDPR)


4. Data Retention

ZNC Digital retains your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law. For example:

  • Contact and client data may be retained for up to two (2) years after the conclusion of a customer relationship.

You may request the deletion of your personal data at any time by contacting us at info@zncdigital.dk


5. Data Sharing and Transfers

ZNC Digital may disclose your data if required by law, court order, or regulatory authority, or to protect the rights, property, or safety of ZNC Digital or others. We do not share contact form data with any third parties unless required to do so by law. All data is processed solely by ZNC Digital.

Please note that our website may contain links to external websites. ZNC Digital is not responsible for the privacy practices or content of such third-party sites.

5.1 International Data Transfers

As our email and hosting services are provided by Google Workspace, some data may be stored or processed outside the European Economic Area (EEA). In such cases, appropriate safeguards such as Standard Contractual Clauses (SCCs) are in place to ensure data protection.


6. Data Storage and Security

Messages submitted through the contact form are delivered to our email account, which is hosted by Google (Gmail/Google Workspace). In addition, inquiry data may be manually recorded and stored in a password-protected Excel file located on a secure desktop computer.

ZNC Digital does not use third-party form processors, customer relationship management (CRM) platforms, or marketing automation tools to collect or store this data. Appropriate technical and organizational measures are in place to protect your information from unauthorized access, alteration, disclosure, or destruction.


7. Use of Cookies

ZNC Digital is committed to protecting the privacy of our website visitors and complying with applicable data protection laws, including the General Data Protection Regulation (GDPR) and ePrivacy Directive.

ZNC Digital only uses strictly necessary cookies on this website. These cookies are essential for the operation and security of the website and do not require user consent, in accordance with Article 5(3) of the ePrivacy Directive.

Specifically, they enable core functionalities such as session management, navigation, and access to secure areas of the website. You can manage browser settings to disable cookies, but this may affect core website functionality.

We do not use cookies for analytics, advertising, tracking, or any other non-essential purpose.


8. Your Rights

You have several rights under data protection law, including:

8.1. Right to Access

You can request information about the personal data we process about you, including the purpose, categories, source, and recipients.

8.2. Right to Rectification

If your personal data is inaccurate or incomplete, you have the right to request correction.

8.3. Right to Erasure

You may request deletion of your data when it is no longer needed, or if you withdraw your consent.

8.4. Right to Object

You can object to the processing of your personal data, particularly in relation to direct marketing.

8.5. Right to Data Portability

You have the right to receive your personal data in a structured, commonly used format and transmit it to another controller.

8.6. Right to Withdraw Consent

Where we process your data based on your consent, you may withdraw it at any time without affecting the legality of prior processing.

8.7. Right to Lodge a Complaint

You have the right to file a complaint with the Danish Data Protection Agency

To exercise any of your rights, please contact us using the details provided in Section 1.


9. Changes to This Policy

ZNC Digital may update this Privacy and Cookie Policy as necessary to reflect changes in our practices, technology, or legal obligations. We encourage you to review this policy periodically. This version replaces all previous versions and is effective as of June 30, 2025.

Effective Date: June 30, 2025
Last Updated: June 30, 2025


© 2025 ZNC Digital. All rights reserved.